How to promote ministry events when speaking

Let’s face it, if you are involved in ministry then at some stage you will have to promote an event.  It may be an event that you are running or it may be an event hosted by another group.  Either way there are three different ways to promote events:

1. You should go – some people promote events where all the work is on the other person.  This style of promotion usually involves phrases like:

  • There is a great weekend coming up, you can check out all the details on the website
  • If you want to attend the event then registration forms are in the foyer
  • The talk is going to be awesome you will really love it

This style of promotion places all the emphasis on the other person to get involved.  Whilst you might be keen for people to attend, this style can come across as impersonal.  However you can use this style effectively to pass on all the invitations you get via Facebook and email.

2. I am going – some people use this style to promote events in a way that is more personal, I am going do you want to join me.  This style encourages others to attend because they know at least one other person is going.  Many young people don’t want to go to an event alone so it is wise in youth ministry to say that at least you will be attending.  This style of promotion usually involves phrases like:

  • I am attending this event and I can tell you more about it in the foyer
  • On the weekend I am attending the camp, if you need a lift come and see me

This style of promotion is great for building a team.  As the ministry leader it establishes you are the peer leader; you are on board with the event and you want others to join you.

3. We are going – when your ministry gets bigger (bigger than your core group of leaders) then you should move to this style of promotion.  This style states up front that this community/ministry is attending the upcoming event, if you belong here then you will be going too.  It might seem a little bold but people want to be part of something popular and this style implies “everyone” is going.  This style of promotion usually involves phrases such as:

  • We are attending the camp next month please think of someone new that can join us.
  • We are hosting a guest speaker, please sign up to help set up or pack down the event.
  • On the weekend we are having an event for all those we haven’t seen for a while so pick up some flyers off our team in the foyer.

Whilst this might be the best system to use when promoting events, you need to have some track record of “everyone” attending events.  If this is the fifth time you use this style and nobody has turned up to any of the events before, then perhaps people may doubt that “we” are really going.

Pick your promotion style wisely so you know when to use each of the three styles.

  • Use the “you” style to pass on community events that you get in the mail.
  • Use the “I” style when you are attending an event and you want some others to join you.
  • Use the “I” style to build a core leadership team as it builds your place as the leader
  • Use the “we” style when your group is bigger and you want everyone to attend.

In the next post we will look at some things not to do when promoting events.

Leave a comment of how you have had success in promoting events.


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